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21

PBGVCABoardofDirectorsConferenceCall

SubmittedbyPBGVCARecordingSecretarySherylBradbury

Monday,Dec.9,2013

I8:30pmET

•Minutesarereprintedverbatimasreceivedfromtherecordingsecretary

andasapprovedbytheboardofdirectors•

RollCall:Gallant,Willmann,Barth,Swaine,Robinson,
Bustin,Zavodjancik,Helmer,Bradbury,Ingher,Murray,
Helvey

President’sreport-Barthcalledthemeetingtoorderat7:34
pmCST

VicePresident’sReport-Murrayrecommendedthatgoingfor-
wardthatallunfinishedbusinesscontinuetobelistedunder
oldbusinessuntilitiscompleted.

RecordingSecretary’sReport-

Newmembervote-

NEWMEMBERAPPLICATIONS

DougHoffer/KimHoffer
231S.JacksonSt.
Batavia,IL60570
Sponsors:MichaelEdwards,RobertSweeney

KatherineHowell(juniormembership)
4435Amanda’sCove
SanAntonio,TX78247
Sponsors:LoraMegli,HelenGoldberg

MattWorthy/PaulHan
5230NinaLeeLn.
Houston,TX77092
Sponsors:BillCannon,TiffanyCannon

TraciGoldenAdame
P.O.Box625
Alpine,TX79831
Sponsors:TiffanyCannonandBillCannon

LauraHyland
112CEstateCaneBay
Kingshill,USVirginIsland

00851(theCaribbean)

Sponsors:DeniseMeehanandAndreaElledge

MaxHarder/PatHarder
1000LeaportRd.
Verona,VA24482
Sponsors:BettyBarthandSusanSmyth

Theboardvotedtoaccepttheapplications,allarenewmem-
bers.

VoteonMid-Yearmeetingminutes-

MOTION#12-13-01WillmannsecondHelveyMotiontoac-
ceptthemid-yearmeetingminutesasamended–allap-
provedmotioncarried.

VoteonNovemberMeetingminutes-RobinsonSecond

Infavor-Willmann,Swaine,Robinson,Bustin,Zavodjancik
Opposed-Ingher,BradburyAbstain-Helvey

Motioncarried

MIDYEARMEETINGACTIONITEMSSTATUS-Therecording
secretarywillemailallactionitemsfromJulytopresentto
theboardofdirectorsforupdatestotheprogressofassigned

actionitemsby12/16.

CorrespondingSecretary’sReport

Tellercommitteeor

CPA-BOARDElectionBallotcounting-Theboarddiscussed
whatentityshouldbeusedtocounttheballots.

MOTION#12-13-02SwainesecondInghermotiontousea
CPAtocounttheBoardelectionballots

Motioncarried

ACTION-Ingherwilllookintogatheringtwotothreebidsby
1/1/2014forboardconsiderationanddiscussion.

AKCMemberDuesRenewalNotice-Swainestatedthatthe
AKCDuescheckhasbeenpaid.

IngherhadreceivedseveralAKCcorrespondencethatwas

handledbyHelmer.

Treasurer’sReportNovember-AKCMembershipDuesRe-
newalNotice–SwainestatedthattheAKCDuescheckhas
beenmailed.

Overallthetotalnetincomeis$5,213.64throughNovember

30.Thisamountexcludeswhatwasreceivedasinsurance
proceeds.Netlossfromgeneralclubactivitiesis$7,780.98.
NetincomefromHuntactivitiestotals$2,738.89.Thenet
incomefromConfirmation/Performanceeventstotals
$10,345.73.

SwainealsoreportedthatanadditionalPayPalaccounthas

beenopenedbythe2014SpecialtyCommitteewithout
Boardapproval.DiscussionrevealedthattheShowManual
contradictsthebestpracticesoftheclub.AnneGallant
statedthatsomechangesneedtobemadetotheShowMan-
ualsothattheBy-LawsandtheShowManualdonotcon-
flict.TheBy-LawsstatethattheBoardofDirectorsisto
approveanyaccountsthatareopenedbyoronbehalfofthe
club.

SwainereportedthatCPAshewasinitiallyworkingwithon

theCPAreviewhasbeenunresponsiveandanalternateCPA,
MonicaStern,hasbeencontacted.Ithasbeendiscovered
thattheIRShastheClubcategorizedincorrectly.Appar-
ently,thisoccurredthroughpreviouslysubmittedtaxreturns
whichcontainedtheincorrect501(c)classification.Swaine
willworkwithMonicaSterntosubmittheappropriatepa-
perworktocorrectlyclassifytheClubwiththeIRS.Monica
Sternalsorecommendedcompleting2013andthentheir
firmcandoaprocedurereview.

TheBoarddiscussedconflictsbetweentheShowManualand

theByLaws.Anadhoccommitteewasestablishedtoreview
theseconflictsconsistingofGloriaSwaine,JeffPepperand
LindaMurray.

ThebondingoftheClubTreasurerandShowTreasurerwere

discussed.ACTION:

Swainewillresearchtheneedfor

bondingoriftheClubtheftpolicyiscoverageenough.

TheNovember2013Treasurer’sReportwasreceivedandre-

viewedbytheBoard.InresponsetoinquiriesfromBoard

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