SaberTails
IMarch2014
www.pbgv.org
21
PBGVCABoardofDirectorsConferenceCall
SubmittedbyPBGVCARecordingSecretarySherylBradbury
Monday,Dec.9,2013
I8:30pmET
•Minutesarereprintedverbatimasreceivedfromtherecordingsecretary
andasapprovedbytheboardofdirectors•
RollCall:Gallant,Willmann,Barth,Swaine,Robinson,
Bustin,Zavodjancik,Helmer,Bradbury,Ingher,Murray,
Helvey
President’sreport-Barthcalledthemeetingtoorderat7:34
pmCST
VicePresident’sReport-Murrayrecommendedthatgoingfor-
wardthatallunfinishedbusinesscontinuetobelistedunder
oldbusinessuntilitiscompleted.
RecordingSecretary’sReport-
Newmembervote-
NEWMEMBERAPPLICATIONS
DougHoffer/KimHoffer
231S.JacksonSt.
Batavia,IL60570
Sponsors:MichaelEdwards,RobertSweeney
KatherineHowell(juniormembership)
4435Amanda’sCove
SanAntonio,TX78247
Sponsors:LoraMegli,HelenGoldberg
MattWorthy/PaulHan
5230NinaLeeLn.
Houston,TX77092
Sponsors:BillCannon,TiffanyCannon
TraciGoldenAdame
P.O.Box625
Alpine,TX79831
Sponsors:TiffanyCannonandBillCannon
LauraHyland
112CEstateCaneBay
Kingshill,USVirginIsland
00851(theCaribbean)
Sponsors:DeniseMeehanandAndreaElledge
MaxHarder/PatHarder
1000LeaportRd.
Verona,VA24482
Sponsors:BettyBarthandSusanSmyth
Theboardvotedtoaccepttheapplications,allarenewmem-
bers.
VoteonMid-Yearmeetingminutes-
MOTION#12-13-01WillmannsecondHelveyMotiontoac-
ceptthemid-yearmeetingminutesasamended–allap-
provedmotioncarried.
VoteonNovemberMeetingminutes-RobinsonSecond
Infavor-Willmann,Swaine,Robinson,Bustin,Zavodjancik
Opposed-Ingher,BradburyAbstain-Helvey
Motioncarried
MIDYEARMEETINGACTIONITEMSSTATUS-Therecording
secretarywillemailallactionitemsfromJulytopresentto
theboardofdirectorsforupdatestotheprogressofassigned
actionitemsby12/16.
CorrespondingSecretary’sReport
Tellercommitteeor
CPA-BOARDElectionBallotcounting-Theboarddiscussed
whatentityshouldbeusedtocounttheballots.
MOTION#12-13-02SwainesecondInghermotiontousea
CPAtocounttheBoardelectionballots
Motioncarried
ACTION-Ingherwilllookintogatheringtwotothreebidsby
1/1/2014forboardconsiderationanddiscussion.
AKCMemberDuesRenewalNotice-Swainestatedthatthe
AKCDuescheckhasbeenpaid.
IngherhadreceivedseveralAKCcorrespondencethatwas
handledbyHelmer.
Treasurer’sReportNovember-AKCMembershipDuesRe-
newalNotice–SwainestatedthattheAKCDuescheckhas
beenmailed.
Overallthetotalnetincomeis$5,213.64throughNovember
30.Thisamountexcludeswhatwasreceivedasinsurance
proceeds.Netlossfromgeneralclubactivitiesis$7,780.98.
NetincomefromHuntactivitiestotals$2,738.89.Thenet
incomefromConfirmation/Performanceeventstotals
$10,345.73.
SwainealsoreportedthatanadditionalPayPalaccounthas
beenopenedbythe2014SpecialtyCommitteewithout
Boardapproval.DiscussionrevealedthattheShowManual
contradictsthebestpracticesoftheclub.AnneGallant
statedthatsomechangesneedtobemadetotheShowMan-
ualsothattheBy-LawsandtheShowManualdonotcon-
flict.TheBy-LawsstatethattheBoardofDirectorsisto
approveanyaccountsthatareopenedbyoronbehalfofthe
club.
SwainereportedthatCPAshewasinitiallyworkingwithon
theCPAreviewhasbeenunresponsiveandanalternateCPA,
MonicaStern,hasbeencontacted.Ithasbeendiscovered
thattheIRShastheClubcategorizedincorrectly.Appar-
ently,thisoccurredthroughpreviouslysubmittedtaxreturns
whichcontainedtheincorrect501(c)classification.Swaine
willworkwithMonicaSterntosubmittheappropriatepa-
perworktocorrectlyclassifytheClubwiththeIRS.Monica
Sternalsorecommendedcompleting2013andthentheir
firmcandoaprocedurereview.
TheBoarddiscussedconflictsbetweentheShowManualand
theByLaws.Anadhoccommitteewasestablishedtoreview
theseconflictsconsistingofGloriaSwaine,JeffPepperand
LindaMurray.
ThebondingoftheClubTreasurerandShowTreasurerwere
discussed.ACTION:
Swainewillresearchtheneedfor
bondingoriftheClubtheftpolicyiscoverageenough.
TheNovember2013Treasurer’sReportwasreceivedandre-
viewedbytheBoard.InresponsetoinquiriesfromBoard
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